Sharing files and documents
Anything in Drive can be shared two ways: with named people, each with their own role, or with a link that anyone can open, including people who have no Qubix account. Both work for a single file, a document, or a whole folder.
Sharing is opened from the right-click menu of a file or folder — the एक्सेस entry — and from inside an open document, where it is the शेयर करें button. The button in a document appears only if you may share the item; the menu entry in the file manager is always there, but opening it without the right to share ends in a refusal.
Give access to a person
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Open the item's एक्सेस dialog.
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In लोगों को जोड़ें, start typing a name or an @handle and pick the person. They are added as a दर्शक.
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Change the role in the list next to their name.
The three roles:
- दर्शक — can open and read.
- टिप्पणीकार — can also leave comments.
- संपादक — can also edit.
The list is headed एक्सेस वाले लोग and always starts with the स्वामी. Everyone you share with finds the item on the मेरे साथ शेयर किया गया shelf. Access is taken back in the same list: pick एक्सेस हटाएं next to the person — they lose it immediately.
Shared items are marked in the file manager: a small people icon next to the name means अन्य लोगों के साथ एक्सेस साझा किया गया, so you can tell at a glance what has left your hands.
Share a folder once and everything you create or upload in it afterwards is shared with the same people — usually far less work than sharing files one by one.
An item moved into a shared folder is the exception: it keeps the access it already had and does not pick up the folder's people. Share it separately, or create it in the folder in the first place.
Hand out a link
Use a link when the person has no Qubix account — a designer, a contractor, an affiliate manager.
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In सामान्य एक्सेस, switch प्रतिबंधित to लिंक वाला कोई भी.
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In लिंक की भूमिका, choose what the link allows: view, comment or edit.
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Press लिंक कॉपी करें and send the link.
A link to a folder lets the guest walk the whole folder and open what's inside; a link to a file or a document opens that one item. If the link grants commenting or editing, the guest also gets the comment panel and sees other people's comments appear live, without a page reload; a view-only link has no comments at all.
The two modes read as their hints say: केवल एक्सेस वाले लोग ही खोल सकते हैं versus इंटरनेट पर लिंक रखने वाला कोई भी खोल सकता है. Switching back to प्रतिबंधित revokes the link — anyone who opens it after that gets "यह लिंक मान्य नहीं है", with the hint that access was turned off. That is how you cut off a link you already sent.
What the guest sees
The link opens a page of its own, without a Qubix login. It shows the item's name and a लिंक के माध्यम से शेयर किया गया mark, and what happens next depends on what you allowed:
- A folder — a list to walk through; folders open deeper, files download.
- A file — a download card.
- A document — the document itself, editable if the link grants editing.
- Comments — a commenter or editor guest can write in the comment panel and sees other people's comments appear live. Guests are signed as गेस्ट, since they have no account of their own.
Three screens replace the content when something is closed: "यह लिंक पासवर्ड-सुरक्षित है" asks for the password, "इस लिंक की समय-सीमा समाप्त हो गई है" appears once the expiry date has passed, and "यह लिंक मान्य नहीं है" comes up for a revoked or wrong link. A wrong password answers गलत पासवर्ड and lets the guest try again.
Password on a link
A link on its own is the key: whoever receives it can open the item, and it can be forwarded. A password closes that.
- With the link turned on, fill पासवर्ड सेट करें and press सहेजें.
- Pass the password to the person separately from the link.
Once set, the dialog shows पासवर्ड से सुरक्षित with two actions: बदलें and हटाएं.
The guest is asked for the password once and stays unlocked for a year. Changing it immediately locks out everyone who unlocked the link with the old one, so change it when someone should no longer have access. Removing it leaves the link open again.
Expiry date
Set लिंक की समय-सीमा to 1 दिन, 7 दिन, 30 दिन or कस्टम तारीख and pick the day and time yourself. After that moment the link stops working by itself and the guest sees a plain "the link has expired" screen instead of your files. कोई समय-सीमा नहीं keeps it open indefinitely.
Sending a folder to a contractor for a week? Set the expiry to 7 days — the access closes itself, with nothing to remember and nothing to revoke by hand.
Hide one subfolder from a shared folder
Inside a shared folder there may be one subfolder nobody else should see — drafts, internal numbers. Open that subfolder's sharing dialog and turn on मूल फ़ोल्डर के शेयर से बाहर रखें. It disappears completely: it is not listed and not reachable, both for people you shared with and for link guests.
Downloading, copying and printing
The gear — सेटिंग्स — opens the settings view. Under कौन डाउनलोड, कॉपी और प्रिंट कर सकता है you decide who may take the content out of Drive: separately for संपादक and for टिप्पणीकार और दर्शक. With it turned off, viewers and commenters no longer see the download button. An editor restricted by the editors' switch loses it inside an open document, while in the file list the button stays visible and the refusal comes when the file is actually fetched.
The same switch applies to link guests, by the role the link grants: a link that only allows viewing will not download a file if you closed downloading for viewers. The guest is told why, in place of the download button: «स्वामी ने इस लिंक के लिए डाउनलोड बंद कर दिया है।»
The switch under एक्सेस — संपादकों को अनुमतियां बदलने और शेयर करने की अनुमति दें — decides whether your editors may pass access on to other people. With it off, sharing stays yours alone.
Handing an item over
Pick स्वामित्व स्थानांतरित करें next to a person and confirm: they become the owner, and you stay on the item as an editor. Useful when someone leaves the team or a project moves to another person.