Sharing files and documents
Anything in Drive can be shared two ways: with named people, each with their own role, or with a link that anyone can open, including people who have no Qubix account. Both work for a single file, a document, or a whole folder.
Sharing is opened from the right-click menu of a file or folder — the アクセス entry — and from inside an open document, where it is the 共有 button. The button in a document appears only if you may share the item; the menu entry in the file manager is always there, but opening it without the right to share ends in a refusal.
Give access to a person
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Open the item's アクセス dialog.
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In ユーザーを追加, start typing a name or an @handle and pick the person. They are added as a 閲覧者.
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Change the role in the list next to their name.
The three roles:
- 閲覧者 — can open and read.
- コメント可能 — can also leave comments.
- 編集者 — can also edit.
The list is headed アクセス権を持つユーザー and always starts with the 所有者. Everyone you share with finds the item on the 自分と共有中 shelf. Access is taken back in the same list: pick アクセス権を削除 next to the person — they lose it immediately.
Shared items are marked in the file manager: a small people icon next to the name means 他のユーザーと共有中, so you can tell at a glance what has left your hands.
Share a folder once and everything you create or upload in it afterwards is shared with the same people — usually far less work than sharing files one by one.
An item moved into a shared folder is the exception: it keeps the access it already had and does not pick up the folder's people. Share it separately, or create it in the folder in the first place.
Hand out a link
Use a link when the person has no Qubix account — a designer, a contractor, an affiliate manager.
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In 全般的なアクセス, switch 制限あり to リンクを知っている全員.
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In リンクの権限, choose what the link allows: view, comment or edit.
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Press リンクをコピー and send the link.
A link to a folder lets the guest walk the whole folder and open what's inside; a link to a file or a document opens that one item. If the link grants commenting or editing, the guest also gets the comment panel and sees other people's comments appear live, without a page reload; a view-only link has no comments at all.
The two modes read as their hints say: アクセス権を持つユーザーのみ開けます versus インターネット上でリンクを知っている全員が開けます. Switching back to 制限あり revokes the link — anyone who opens it after that gets "このリンクは無効です", with the hint that access was turned off. That is how you cut off a link you already sent.
What the guest sees
The link opens a page of its own, without a Qubix login. It shows the item's name and a リンク経由で共有 mark, and what happens next depends on what you allowed:
- A folder — a list to walk through; folders open deeper, files download.
- A file — a download card.
- A document — the document itself, editable if the link grants editing.
- Comments — a commenter or editor guest can write in the comment panel and sees other people's comments appear live. Guests are signed as ゲスト, since they have no account of their own.
Three screens replace the content when something is closed: "このリンクはパスワードで保護されています" asks for the password, "このリンクの有効期限が切れています" appears once the expiry date has passed, and "このリンクは無効です" comes up for a revoked or wrong link. A wrong password answers パスワードが正しくありません and lets the guest try again.
Password on a link
A link on its own is the key: whoever receives it can open the item, and it can be forwarded. A password closes that.
- With the link turned on, fill パスワードを設定 and press 保存.
- Pass the password to the person separately from the link.
Once set, the dialog shows パスワードで保護 with two actions: 変更 and 削除.
The guest is asked for the password once and stays unlocked for a year. Changing it immediately locks out everyone who unlocked the link with the old one, so change it when someone should no longer have access. Removing it leaves the link open again.
Expiry date
Set リンクの有効期限 to 1日, 7日, 30日 or 日付を指定 and pick the day and time yourself. After that moment the link stops working by itself and the guest sees a plain "the link has expired" screen instead of your files. 無期限 keeps it open indefinitely.
Sending a folder to a contractor for a week? Set the expiry to 7 days — the access closes itself, with nothing to remember and nothing to revoke by hand.
Hide one subfolder from a shared folder
Inside a shared folder there may be one subfolder nobody else should see — drafts, internal numbers. Open that subfolder's sharing dialog and turn on 親フォルダの共有から除外. It disappears completely: it is not listed and not reachable, both for people you shared with and for link guests.
Downloading, copying and printing
The gear — 設定 — opens the settings view. Under ダウンロード・コピー・印刷を許可するユーザー you decide who may take the content out of Drive: separately for 編集者 and for コメント可能者と閲覧者. With it turned off, viewers and commenters no longer see the download button. An editor restricted by the editors' switch loses it inside an open document, while in the file list the button stays visible and the refusal comes when the file is actually fetched.
The same switch applies to link guests, by the role the link grants: a link that only allows viewing will not download a file if you closed downloading for viewers. The guest is told why, in place of the download button: «所有者がこのリンクのダウンロードを無効にしました。»
The switch under アクセス — 編集者が権限を変更・共有することを許可する — decides whether your editors may pass access on to other people. With it off, sharing stays yours alone.
Handing an item over
Pick 所有権を譲渡 next to a person and confirm: they become the owner, and you stay on the item as an editor. Useful when someone leaves the team or a project moves to another person.